Application Instructions
- If a facility offers both PT and OT, a separate application and fee is required for each.
- Registration expiration dates for all PT or OT facilities owned by one person or business entity are synchronized, which means that all of the facility registrations expire on the same date. For all PT and OT facility expiration dates to be synchronized so that both types of facility registrations expire on the same date, the owner must submit a request in writing. For more information about synchronization, please refer to the PT or OT rules.
To register, a facility must:
- complete the registration application online or mail a completed paper application to the Board with the registration fee, and
- submit a signed Therapist in Charge (TIC) affidavit. The TIC affidavit may be faxed to the Board at 512/305-6970.
Therapist in Charge
If a facility is registered as a PT and an OT facility, the facility must have a Therapist in Charge for each profession. A PT or OT may be the TIC for more than one facility. If a therapist resigns from the TIC position, he or she must notify the Board immediately. The facility has 30 days to submit a TIC affidavit signed by the new Therapist in Charge.
For additional information, contact the Facilities Department at 512/305-6900.
FAQs
What information do I need to apply for a facility registration online?
You should have the information listed below on hand, and be prepared to enter credit card or electronic check information to pay the fee. The following information is required:
- The type of business that owns the facility (sole proprietorship, partnership, corporation, government entity);
- The name and federal Tax Identification Number (TIN) of the owner;
- The facility’s (physical) street address and mailing address;
- The names and contact information for the owner or top four managing officers (including SSNs and drivers’ license numbers);
- If you are registering a facility due to a change in ownership, you will also need the previous facility registration number.
May I open my facility without a physical or occupational therapist employed?
No treatment may take place until you have received your registration certificate from the Board. Registration requires that you have a therapist in charge on file with the Board.
Can a PT clinic offer OT services?
A clinic may offer both OT and PT services if both are registered. The registrations are separate, as are the professions.
Does every location where PT or OT services take place have to register?
No, certain types of facilities are exempt from registration. For the list of other facilities that do not need to register, please see the list of exempt facilities on the Facilities home page.
Is anything beside the online application required to complete the registration?
YES. A complete application includes a signed Therapist in Charge (TIC) form. This form must be received by the Board to complete the registration process. Only after the Board receives this form and all required information will the certificate be issued.
If I don’t have a Therapist in Charge (TIC) yet, can I apply for a facility registration?
Yes. You may complete the online application process without knowing who the TIC will be, or who will be working in the facility. However, we will not issue the facility registration certificate until we have the TIC Form on file.
Can I use my printed payment receipt as a temporary registration?
No. The application process is not complete until the Board has received a signed Therapist in Charge (TIC) Form and you have received the registration certificate. You may not provide therapy services until you have that certificate in hand.
What if I can’t answer all the questions in the application?
The payment process can be completed with a few fields left blank, but that data must be provided before the Board will issue a registration certificate. If you have concerns about the information required on the application, please contact the Board before you start the online application process. If you can’t provide the information, you will not be able to complete the online application.
Can I save a partially completed application and finish it later?
NO. Plan to have all of the required information on hand when you apply online. We are not able to save incomplete applications.
Who can register a facility online?
The facility owner (or the owner’s designated representative) can complete the online registration process. The designated representative (or designee) can be the therapist in charge or any other person authorized by the owner to complete the registration. When you register the facility online, you will be asked for your name, job title, and a daytime phone number.
What are the benefits of applying online?
The clearest benefit to applying online is the choice of payment methods. Online payment can be by check or credit card (Visa, MasterCard, Discover, or American Express). Another benefit is that your information is imported directly into our database, eliminating the possibility of transcription errors.
What information do I need to make a payment online?
For credit card payments, you must have the number, expiration date, billing name, and billing address for the credit card. For electronic check payments, a valid bank routing number and Savings/Checking account number is required.
Can I print the payment receipt after completing the online process?
Yes, but only during the application process. You cannot go back and print the receipt after you have left the receipt page of the application.
Can I apply online any time?
Yes, the system is available 7 days per week, 24 hours a day, except for routine maintenance downtime.
Whom do I contact about technical difficulties in operating the site?
Online Support is available through the Texas.gov helpdesk at 1-877-452-9060, 24/7, or by email: Texas.gov Help.
How do I contact the agency with other problems or questions?
Call the Facilities Dept. between 8 am to 5 pm weekdays (except holidays) 512/305-6900. Email: info@ptot.texas.gov Fax: 512/305-6970.
